How to tell if your document management solution needs an upgrade

Date

Does your business have a document management system? If so, you’ll know how much time, money and hassle it saves during every work day. If not, it’s something that you should seriously think about.

When you think about it, just about every task you complete at work is accomplished digitally. Unnecessary printing and filing creates messy paperwork, wastes time and wastes paper - and money. Document management solutions take all of the ‘paperwork’ pertaining to your business and stores it digitally on a cloud based server. Document management applications are easy to use, making it quick and simple to find the documents that you need when you need them, without having to sift through mountains of printed documents.

Having a great document management solution in place means that you save money because you only print when it is absolutely necessary, and in addition, you save time that would otherwise be spent searching manually for printed documents.

If you’ve had a document management system in place for a while, it may be time to upgrade. But how do you know when you need to do this?

  1. Your computer operating systems have updated

If you have recently had a major update on your PC’s and other Xerox office products, you should look at upgrading your document management system. A document management solution integrates with your PC and other device software, but may not do so if the software versions are no longer compatible.

2. Your company is growing

More staff, more clients, more business… leads to more documents needing to be stored. As your company grows larger, the document management solution that was originally perfect for your needs may need to be upgraded to something more robust and offering additional storage.

3. Increased need for security

If you find that you are increasingly needing to store documents of a more sensitive nature, then an upgrade is necessary to ensure that your documents receive the best protecting against hacking and other security threats.

For information on our range of Xerox office products, document management and other Xerox software solutions, contact Bytes Document Solutions today.